JUST SAY CHEESE PHOTO BOOTH INC.
EVENT AGREEMENT TERMS AND CONDITIONS
This Event Agreement (“Agreement”) is entered into by and between Just Say Cheese Photo Booth Inc. (“Company”) and the undersigned client (“Client”) for photo booth rental and related services. This is a legally binding contract. Any modifications must be in writing, signed by both parties, and attached to this original agreement.
1. SERVICE PERIOD
The Company agrees to provide photo booth services during the agreed rental period. The booth will be operational for a minimum of 80% of that time; brief interruptions may occur for maintenance or adjustments.
2. RETAINER & PAYMENT TERMS
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A non-refundable retainer of $200 is due at the time of booking to secure the event date.
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The remaining balance is due no later than seven (7) days before the event.
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Any overtime will be billed and the overtime rate shall be determined at the time of the event.
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No service will be rendered until full payment is received.
3. CHANGES, RESCHEDULING & CANCELLATIONS
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Date/location changes must be requested at least 30 days before the event and are subject to availability.
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If unavailable, the change will be treated as a cancellation, and the retainer will be forfeited.
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Cancellations made more than 30 days before the event will receive a refund minus the $200 retainer.
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Cancellations within 30 days of the event will receive no refund.
4. PARKING & VENUE ACCESS
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Client agrees to provide suitable parking for Company’s vehicle as close to the venue as possible. If required, Client will supply parking permits or passes prior to the event.
5. PHOTO BOOTH REQUIREMENTS
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Space Needed: 8 feet by 10 feet, level and sheltered if outdoors.
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Power: One standard 110V, 10-amp, 3-prong outlet within 10 feet of the setup area.
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Access: Clear access must be arranged by the Client for setup and tear down
6. INTERNET ACCESS
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For digital image sharing (email, text, social uploads), Client must provide reliable internet access with minimum 1MB upload speed.
If unavailable, online features may be limited or disabled. Most features are simply delayed. That is, once a guest enters into a serviced area, any sharing that was performed on the Photo Booth would become available. -
Not able to connect to wifi/internet does not entitle the Client to a refund.
7. ONLINE GALLERY & DIGITAL DELIVERY
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Client will receive a downloadable link to all digital images. Company will maintain access for 30 days. After that period, it is the Client’s sole responsibility to back up files. Company is not responsible for future loss or access issues.
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Should the client request longer access to the Online Gallery, a fee of $20 per calendar month will be charged.
8. PRINT DESIGN & CUSTOMIZATION
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Company will design a print template based on the Client’s input (logos, themes, fonts). Includes one design + up to three revisions. Additional revisions will be billed at a flat fee of $50.
9. MODEL RELEASE & PHOTO USE
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By agreeing to the terms and conditions, Client grants Company the right to use images for marketing and promotional purposes (e.g., website, social media, printed material).
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Opt-Out Option: Guests who prefer not to be photographed or have their images used should notify the on-site attendant. It is the Client’s responsibility to inform their guests of this policy.
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Client warrants they have obtained permission from all guests. Client agrees to indemnify the Company for any claims related to likeness or image rights.
10. CLIENT DAMAGE RESPONSIBILITY
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Client is responsible for any loss or damage to Company equipment caused by guests, venue staff, or other vendors. Company may charge for the cost of repairs or replacement.
11. FORCE MAJEURE
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Company shall not be held liable for delays or non-performance due to circumstances beyond its control, including but not limited to acts of God, natural disasters, fire, government restrictions, pandemics, venue closures, power outages, or illness.
12. LIMITATION OF LIABILITY
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In no event will the Company or its agents be liable for indirect, incidental, special, or consequential damages.
Maximum liability is limited to the amount Client has paid under this Agreement.
13. DISPUTE RESOLUTION
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Before initiating legal proceedings, both parties agree to attempt in good faith to resolve disputes through informal communication. If unsuccessful, disputes shall be submitted to mediation in the jurisdiction of the Company’s principal place of business.
14. GOVERNING LAW
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This Agreement shall be governed by the laws of the Province of Prince Edward Island, , unless otherwise agreed in writing.
15. ENTIRE AGREEMENT
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This Agreement constitutes the entire understanding between the parties. No other promises or conditions apply unless amended in writing and signed by both parties.
16. ALL SALES FINAL
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Client understands and agrees that all sales are final. No refunds will be provided outside the cancellation terms listed above.